Introduction

 

This privacy policy will explain how we collect, use and share information including personal data about you when you use or access our website, software, applications, social media pages, including when you interact with us during in-person meetings at our facilities or at our events, in the course of other sales and marketing campaigns, when you apply to jobs posted by us and in the context of other uses in relation to any of the foregoing including any professional services and trainings provided by HireWing Pvt. Ltd and its affiliates ("HireWing) "we," or "us").By accessing or using any of the matters referred to in the foregoing sentence, you expressly consent to our collection, use and disclosure of your information as stated in this policy. If you do not agree please do not use or access any of our services. This privacy policy also explains certain legal rights that you have concerning your personal data. This policy is a part of and incorporated with the Terms of Use of HireWing available at our website.

The term “you” may denote as applicable the following:

1. any of our customers (companies) who may subscribe to any of our services such as HireWing Platform and/or Cloud Sourcing Platform (“Customers”);

2. the recruitment vendors of our customers;

3. the freelancer recruiters of our Customers;

4. the candidates or employees of our Customers;

5. the candidates or employees of Hirewing;

6. any individuals who participate in any of our sponsored events;

7. any individuals who use our website or mobile application.

In the cases referred to under (b) to (d) above, any data that is provided to us is solely from the Customers. We do not have any direct interaction from the individuals whose data is provided to us. For the avoidance of doubt, the wording “any data that is provided to us is solely from the Customers” means that the data will be uploaded by the Customers or their authorized representatives on our HireWing Platform and/or Cloud Sourcing Platform or any other similar platforms and/or transmitted to us in the course of us providing services to the Customers.

'Personal information' or 'personal data' as used in this Privacy Policy refers to data that relates to an identified individual or to an identifiable individual. For instance, your name, address, email, company contact information, or details derived from interactions via our websites and at events, for instance, could be included in this.

 

The Types of data we collect and how we collect

 

What information collected

 

We collect the following information regarding you:

1. The Customers’ information:

   1. company’s name;

   2. Company’s email id;

   3. Company representative’s name;

   4. Company registered address;

   5. Country of operation;

   6. Billing information and bank information;

2. The information regarding the recruitment vendors of our Customers:

   1. vendor’s name;

   2. vendor’s email id;

   3. vendor’s representative’s name;

   4. vendor’s registered address;

   5. country of operation;

   6. Username and password;

3. The information regarding the freelancer recruiters of our Customers:

   1. freelancer recruiter name;

   2. freelancer recruiter email id;

   3. freelancer recruiter gender;

   4. identity proof;

   5. bank information;

   6. Username and password;

4. The information regarding the candidates or employees of our Customers:

   1. Name (first name, middle name, last name);

   2. Personal email address; Business or company email address;

   3. Personal mailing address; Business or company mailing address;

   4. phone number;

   5. company name;

   6. Job title or role;

   7. Username and password

   8. Other identifiable information that you voluntarily provide such as in emails, calls or letters you send or in job interviews or assessments;

   9. any other information available on your resume such as including but not limited to Work authorization status, previous experiences, skills, certifications, licenses, referral names, contact information, compensation details

 

For the avoidance of doubt, the above information stated under (b) to (d) is solely collected by the Customers and it is possible that they may collect and/or share more or less information than what is stated above and we do not have any control on their collection or usage practices.

1. From the candidates or employees of Hirewing:

   1. Name (first name, middle name, last name);

   2. Personal email address; Business or company email address;

   3. Personal mailing address; Business or company mailing address;

   4. phone number;

   5. company name;

   6. Job title or role;

   7. Username and password

   8. Other identifiable information that you voluntarily provide such as in emails, calls or letters you send to us or in job interviews or assessments;

   9. any other information available on your resume such as including but not limited to Work authorization status, previous experiences, skills, certifications, licenses, referral names, contact information, compensation details

2. Any individuals who participate in any of our sponsored events:

   1. Name (first name, middle name, last name);

   2. Personal email address; Business or company email address;

   3. Personal mailing address; Business or company mailing address;

   4. phone number;

   5. company name;

   6. Job title or role;

 

1. Any individuals who use our website or mobile application.

   1. Name (first name, middle name, last name);

   2. Personal email address; Business or company email address;

   3. Personal mailing address; Business or company mailing address;

   4. phone number;

   5. company name;

   6. Job title or role;

 

How is the information collected

 

1. We collect information about you when:

1. Customers subscribe to our services;

2. An individual:

   • provides information to our Customers and they in turn pass such information to us;

   • creates an HireWing account to access HireWing products and services;

   • submits job application to us or get hired by us;

   • registers for or attends a HireWing sponsored event;

   • visits our offices;

   • fills out forms on our website or for any events;

   • registers for a demo of our products or services;

   • enters a contest or promotion sponsored by us;

   • contacts us for any information, assistance, complaint, or reporting an incident;

   • participates in our surveys.

 

1. Also, we may receive personal data regarding you from our business partners whom we may involve to manage our events that we organise. We also use third parties for reporting and analytics purposes and such third parties may provide data regarding you when you access any of our services such as our website or mobile application. If you are applying for a job with us, we may collect information from third parties such as for references or background checks, or from recruiters.

2. Information about you may also be provided by third party sources, such as data aggregators who may not have a relationship with you or by third parties who collect information about you on behalf of HireWing such as when you download a whitepaper

3. After you create a HireWing account to use HireWing products and services or go to an event that HireWing sponsors, for example, HireWing may process information about you that was directly obtained from you both offline and online. Additionally, third parties who gather information about you for HireWing, such as when you download a file, may offer information about you, such as data aggregators who may not be in a connection with you.

 

Information automatically obtained

 

1. We also receive information about you when you visit our website or access any services. This information includes:

1. internet protocol (IP) addresses

2. browser type and version

3. website preferences,

4. communication preferences

5. information about the timing, frequency, and pattern of website or applications use.

1. How collected: We collect the above information through the use of cookies. Cookies are very small text files that are stored on your system when you visit our website or use our Services. If you have consented to the use of cookies, you may see advertisements for our services and products on the website or application. You may choose to reject all or some of the cookies wherein you may not be able to access all of the features on the website or application. The option to manage the cookies will be available in your browser.

2. We use the following type of cookies:

1. authentication - cookies to identify when user visits the website and/or applications

2. status - cookies to help determine if user is logged into the website and/or applications

3. personalisation - cookies to store information about user preferences and to personalise the website and/or applications for user

4. security - cookies to protect user accounts, including preventing fraudulent use of login credentials, and to protect website and/or applications

5. analysis - cookies to help analyse the use and performance of website and/or applications

 

1. GOOGLE Analytics. We use Google Analytics provided by Google, Inc., USA (“Google”). These tools and technologies collect and analyze certain types of information, including IP addresses, device and software identifiers, referring and exit URLs, feature use metrics and statistics, usage and purchase history, media access control address (MAC Address), mobile unique device identifiers, and other similar information via the use of cookies. The information generated by Google Analytics (including your IP address) may be transmitted to and stored by Google on servers in the United States. We use the GOOGLE Analytics collection of data to enhance the website and improve our service Please consult Google’s privacy policy here: https://policies.google.com/privacy

3.Use of the Information

1. We use the information in order to:

   1. provide, maintain and operate our products, website, services, and applications;

   2. create and manage user accounts;

   3. administration and delivery of our services to Customers;

   4. offer you a demo and any information of our products, website, services, applications; reply to you when you book a demo;

   5. respond to inquiries/offer support;

   6. communicate with you regarding any events, recruitment process, job application;

   7. send administrative information such as changes to our products, website, services, applications or obtain any required consent;

   8. authentication and authorization to access our applications;

   9. contact you for marketing purposes, in accordance with your marketing preferences

   10. internal record keeping;

   11. protect and improve our products, websites, services, and applications;

   12. comply with our legal or contractual obligations;

   13. enforce our Terms of Use, SAAS agreement and other relevant documents;

   14. respond to law enforcement requests;

   15. prevent and detect fraud;

   16. provide you access to our corporate offices and events;

   17. conduct market analysis, benchmarking, and similar other purposes;

   18. verify your information and carry out reference checks;

   19. assess your skills, qualifications, suitability for employment;

   20. Information collected through cookies will be used to:

1. optimize users' online experience

2. making the web pages user-friendly,

3. customization of products, websites, services, and applications;

4. marketing purposes;

5. display content specifically customized to you;

6. analyze your usage of the Services;

7. tracking your browsing history and other actions related to your use of our products, website, services, applications;

 

1. When we obtain your information from our Customers, we use the information to provide them services (such as giving access to their authorized users and account administrators).

 

1. If you do not provide any personal data that is considered mandatory by us for you to avail any of our services or products, you will not be able to avail those services or products for which you do not provide the personal data that is needed.

 

1. We may combine personal data obtained from third parties with personal data provided to us by you. This is necessary to improve or modify our services so that we can provide better and improvised products and services to you.

4.Sharing of Information

 

1. We may disclose personal information to third parties for business purposes such as third parties who provide services to us, such as payment processing, customer service, internal research, implementation services, data processing, background verification service providers, recruiters, fraud detection, research, telemarketing, services improvement.

 

1. We may also share your information a) with our subsidiaries, affiliates, or our or their respective successors or assigns, b) in connection with a corporate transaction, such as corporate restructuring, sale of business, merger, or asset sale.

 

1. We may share information in connection with performance of any contractual obligations or where the disclosure is required or requested by any applicable law or competent judicial, governmental, regulatory authority or any legal process or if we believe that disclosure of information is necessary and suitable to prevent any risk or injury.

 

1. We may share information to any of our employees who may have referred you to any job with us.

 

 

1. You agree that a user who is an administrator or any specially designated person so nominated by the Customer may be able to access information in and about your account or any information that is made available by you.

 

1. We may share information with any users whom you have authorized to receive information about you or to share information regarding you.

 

1. Except as stated herein, we do not share, sell, rent, transfer or disclose to any third party, any information collected unless you provide us consent or as required by applicable law.

 

1. Our servers where data is stored are located in Canada. So processing operations are performed outside of the European Economic Area (EEA), Switzerland, or the UK. In such case, we will transfer your information in compliance with the applicable laws on data privacy and you consent to transfer of data subject to such safeguards.

 

1. By using our website, services, products or any applications, you acknowledge that any personal data about you, regardless of whether provided by you or obtained from a third party, will be hosted on servers based in Canada, and you authorize us to transfer, store and process your information to and in Canada and possibly other countries. 

5.Lawful Bases

 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing the information are:

1. Your consent. You are able to remove your consent at any time. You can do this by contacting us at the contact details stated herein. However, if you withdraw your consent, you may be unable to use our website or any services. For instance, when you provide us data in relation to filling form for the purpose of availing demo, we will process your information and the legal basis for this processing is consent.

 

1. We have a contractual obligation. This includes performing any obligations under any contract that we enter with you in relation to the services provided to you such as providing access to all of the portions of our website.

 

1. We have a legal obligation. This includes processing your information to comply with any legal obligation such as to give information including your personal information to any regulatory authorities on their request or to prevent any fraud.

 

1. We have a legitimate interest. This includes processing information when there is a legitimate interest such as to protect rights of any party including protecting your interests where we find it necessary to do so. For example, when we collect website usage data for the purpose of analyzing the use of website and improving the website or services, providing customer support, marketing of our products and services.

 

1. Protect Vital Interests: This includes processing information to protect someone’s life. For instance, we may share your personal data with third parties for security reasons such as when disclosure is necessary to protect our rights or to investigate fraud.

6.Children’s Information

 

1. Our website, products, services and applications are not meant for any children under the age of 18. We do not knowingly collect any personal information from children under the age of 18. If you think that your child under the age of 18 has provided personal information to us, you are suggested to contact us promptly and we will do our reasonable efforts to promptly remove such information from our accounts.

7.Opting Out

 

1. When you sign up on our website or services, you opt in to receive emails from us including any marketing and promotional emails. You may discontinue receiving such communications from us for any reason by clicking on “unsubscribe” link in your email communications.

 

1. We also partner with third parties to display advertising on our website. Our third parties may use technologies such as cookies to gather data about your activities on our website. This is done to provide you with relevant advertising based upon your browsing history. To opt-out of the collection and use of data by us for online interest-based advertising on your browser, you can click here  and follow the instructions provided. Your opt-out choice is applied only to the browser from which you make the choice. Note that our opt-out is cookie based, and so if you delete your cookies, you may no longer be opted out and you may need to opt-out again.

 

1. To opt out of Google Analytics, please utilize this tool: https://tools.google.com/dlpage/gaoptout/.

8.Data Controller and Data Processor

 

1. In case we obtain your information from our Customers such as the information specified under Section 2(b) to 2(d), all of your information is controlled by such Customers and they are the data controllers. We are only a data processor in such case. For the avoidance of doubt, in such cases we do not have any direct relationship with you. If you are a vendor, freelance recruiter, candidate or employee of one of our Customers, please contact that relevant Customer.

 

1. In case we collect personal data from the Customers as part of administration and delivery of our services to Customers as is reflected Section 2(a), we will be the data controller.

 

1. In case we obtain information from you directly such as when you apply to any of our jobs, we become a data controller.

9.Retaining your Information

 

1. In case we obtain your information from our Customers, we will retain such information for the duration as directed by those Customers or as otherwise necessary to comply with any of our legal obligations.

 

1. We will retain your personal information only for as long as is necessary when collected directly by us. We will retain your information as long as we have a continuing relationship with you such as you are availing any services from us.

 

1. We will retain the information to comply with any of our legal or contractual obligations.

 

1. On the expiry of any foregoing stated periods, as applicable, we will either delete or de-identify your personal information.

10.Security

 

1. We shall take reasonable measures to prevent unsanctioned access, misuse, loss, destruction, or alteration of your personal information under our control by putting in place necessary security measures. These measures include SSL (Secure Sockets Layered) technology to ensure that your information is fully encrypted and sent across the Internet securely. We have a dedicated team to monitor and respond to security incidents and data breaches in accordance with applicable law. Your information is securely stored using cloud services at our secure servers in Canada.

11.Your Rights

As per the applicable data protection law, you may have the following rights:

1. The right to access your personal information. You have the right to ask us for copies of your personal information.

 

1. The right to rectification. You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

 

1. The right to erasure. You have the right to ask us to erase your personal information in certain circumstances.

 

1. The right to restrict processing under certain conditions. You have the right to ask us to restrict the processing of your personal information in certain circumstances.

 

1. The right to object to processing. You have the right to object to the processing of your personal information in certain circumstances.

 

1. The right to data portability. You have the right to ask that we transfer the personal information you gave us to another organization, or to you, in certain circumstances.

 

1. The right to withdraw your consent.

 

If you make a request, we have one month to respond to you. Please contact us at the contact details stated herein if you wish to make a request. We may verify your identity before fulfilling any of your request.

12.Notice to Nevada Users

 

1. This section applies to you if you are from Nevada.

 

1. Under Nevada law, customers can “opt out” of the sale of certain personal information, called “covered information.”  This includes information such as name, address, social security number, and online service activity.  We do not sell covered information as defined in the law. Therefore, no opt out is required.

 

1. You can sign up anytime to be notified if we decide to sell this information in the future by submitting your name and email address to our email as provided in contact details below.  We will contact you if our plans change, and at that time you can complete your opt out.  You are required to keep your email address updated with us.

 

13.California Consumer Privacy Act of 2018 (CCPA)

 

1. This section applies to personal information collected from individuals residing in California and following the California Consumer Privacy Act 2018 ("CCPA").

 

1. We collect the information as provided in Section 2 of this Privacy Policy.

 

1. We use the information collected as provided in Section 3 of this Privacy Policy.

 

1. We do not sell personal information to others and we have not sold any personal information to third parties for a business or commercial purpose in the preceding 12 months.

 

1. We will not discriminate against a user if the user has exercised any of the consumer’s rights under the CCPA.

 

1. You have certain rights subject to limitations under CCPA:

   1. You have the right to request us to disclose to you the categories of personal information collected, categories of sources, business or commercial purposes for collecting, categories of third parties with whom the personal information is shared, and specific pieces of personal information collected.

   2. You have the right to request that if we sell your personal information, or if we disclose for a business purpose, disclose to you the categories of personal information collected, categories of personal information sold, categories of third parties, and the categories of personal information disclosed about you for a business purpose.

   3. You have the right to request that we delete any personal information about you that we have collected from you.

 

1. You have the right to opt-out of the sale of your personal information by us. As noted above, we do not sell personal information about you.

2. To exercise any of your rights, please submit your request by any of the following:

 

1. Email us at support@hirewing.com .

 

1. We may ask you to provide any additional information to verify you.

 

 

 

 

 

 

14.CALIFORNIA ONLINE PRIVACY PROTECTION ACT COMPLIANCE (CalOPPA)

 

1. CalOPPA is the first state law in the United States to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personally Identifiable Information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared.

 

1. According to CalOPPA, we agree to the following:

1. Users can visit our site anonymously.

2. Once this Privacy Policy is created, we will add a link to it on our home page or as a minimum, on the first significant page after entering our website.

3. Privacy Policy link includes the word ‘Privacy’ and can easily be found on the page specified above.

4. Users can review and request changes to his or their personal data as collected by us by contacting us at [insert your email]

5. Users will be notified of any Privacy Policy changes on our Privacy Policy Page.

15.Other websites

 

1. Our website may contain links to other sites such as LinkedIn, YouTube and Instagram. We are not responsible for the privacy policies and/or practices on such sites. You are advised to read their privacy policy and terms when accessing or using such third-party sites.

16.Changes

 

1. This Privacy Policy was last updated in September, 2023. However, the Privacy Policy can change over time, for example to comply with legal requirements or to meet changing business needs. You are requested to frequently check the website for any changes to the Privacy Policy.  If you have any concerns about our use of your personal information, you can make a complaint to us at contact details stated below.
    

17.Our contact details

 

Name: HIREWING PVT. LTD 

Address: 5th Floor, Suite: 141, Western Aqua. Hitech City, Hyderabad, Telangana, 500081

Phone Number: +1 (647) 797-0419 

E-mail: support@hirewing.com 

Website: https://www.hirewing.com/

Note: If we are collecting your data from Customers, you should contact that relevant Customer to address your rights.